1. Scope of this policy
This policy applies to the App used by authorised students, parents or guardians, staff members, and school administrators. The App connects to the School's management system and its Rajpur, Sanjhauli, and Nokha branches. It does not apply to third-party websites or services that publish their own privacy policies.
2. Information we collect
| Category | Examples | Purpose |
|---|---|---|
| Account and identity data | Name, admission number, student ID, employee ID, class, section, role, username, profile information and branch | Authentication, account access and displaying the correct school records |
| Student and guardian records | Academic information, attendance, homework, results, timetable, notices, guardian details and linked siblings | Providing school-management and parent/student services |
| Staff records | Profile, joining date, attendance, payroll and payslip information | Staff administration and authorised payroll access |
| Fee and transaction records | Assigned fees, discounts, fines, payments, receipts, due amounts and payment status | Fee collection, accounting and receipt generation |
| Camera and QR information | Camera frames used to scan student QR codes or perform authorised face attendance | Marking attendance and validating an authorised user |
| Face attendance data | Face descriptor or mathematical face template registered by the School | Matching an authorised staff member for attendance; it is not used for advertising |
| Precise location | Device latitude, longitude, GPS accuracy and calculated distance from the assigned branch | Confirming that staff attendance is marked within the permitted school-office range |
| Technical and security data | Device/app information, timestamps, server responses, login/session data and diagnostic records | Security, fraud prevention, troubleshooting and service improvement |
3. App permissions
- Camera: required only for QR attendance, face attendance, and other camera-based functions initiated by the user.
- Location: required for location-restricted staff attendance. Location is checked when the relevant attendance action is used.
- Internet/network: required to securely exchange records with the School server.
- Files or media: may be requested when the user chooses to upload, download, open, or share school documents and receipts.
- Notifications: may be used to deliver school notices and service-related alerts where enabled.
You may control permissions from your device settings. A feature may not work if the permission required for that feature is denied.
4. How we use information
- Provide authorised access to student, parent, staff and administrator features.
- Manage attendance, class information, fees, receipts, results, notices, homework, payroll and related school services.
- Verify identity, role, branch and permitted access.
- Maintain service security, prevent misuse, investigate errors and improve reliability.
- Comply with applicable legal, accounting, educational and record-keeping obligations.
We do not sell personal information and do not use student or staff information for targeted advertising.
5. Face attendance and biometric-related information
Face attendance is available only where the School has registered an authorised staff member's face template. The App compares a live camera image with registered face descriptors to confirm a match. Access is role-based: staff accounts may mark only their own attendance, while authorised administrators may manage attendance according to School permissions.
Face descriptors are used only for attendance and security-related verification. They are not sold or used for advertising. Users should contact the School if they want to know whether a face template is registered, request correction, or request deletion subject to applicable record-retention requirements.
6. Location-based attendance
For applicable staff-attendance functions, the App sends the current coordinates and GPS accuracy to the School server. The server compares the location with the configured coordinates of the assigned branch. Attendance may be rejected when the device is outside the permitted range or the GPS accuracy is insufficient. Location information is not used for advertising or continuous movement tracking.
7. How information is shared
Information may be accessible to authorised School administrators and staff according to their duties. We may also use service providers that support hosting, application delivery, storage, communications, diagnostics, or payment processing. Such providers may process information only to provide their contracted services and are expected to protect it.
We may disclose information when required by law, to protect the rights and safety of users or the School, or in connection with an organisational transfer where permitted by law. Payment credentials entered into a third-party payment gateway are governed by that provider's policy; the App primarily retains the resulting school transaction and receipt records.
8. Data storage, security and retention
School records are transmitted to and stored on systems operated for the School. We use reasonable administrative, technical and organisational safeguards, including authenticated access and role-based permissions. No method of electronic transmission or storage can be guaranteed to be completely secure.
Information is retained for as long as necessary to provide school services, maintain academic, attendance, payroll, fee and accounting records, resolve disputes, secure the system, and comply with applicable requirements. When information is no longer required, it is deleted or anonymised where reasonably possible.
9. Children's privacy
The App supports school services involving students, including children. Student accounts and records are created or managed under the authority of the School and, where applicable, with parent or guardian involvement. The App is not designed to let children publicly share personal information or receive targeted advertising. Parents or guardians may contact the School to review or request correction of a child's information, subject to applicable school-record requirements.
10. Your choices and requests
Subject to applicable law and School record-keeping obligations, users or their authorised parent/guardian may request access, correction, account deactivation, or deletion of personal information. To submit a request, contact the School using the details below and include enough information to verify the relevant account. We may need to verify identity and authority before completing a request.
Uninstalling the App removes it from the device but does not automatically delete official records held by the School. Server-side account or data deletion requests must be submitted to the School.
11. Third-party links and services
The App may open the School website, payment services, documents, live-class services, or other external resources. Their handling of information is governed by their respective privacy policies. We encourage users to review those policies before providing information.
12. Changes to this policy
We may update this policy when the App, legal requirements, or School practices change. The revised version will be posted on this page with a new effective date. Material changes may also be communicated through the App or School channels.
13. Contact us
Perfect Public School
Rajpur, Rohtas, Bihar, India
Email: perfectschool2020@gmail.com
Website: https://perfectpublicschool.in/
For privacy, correction, face-data, or account/data-deletion requests, please use the email address above with the subject Privacy Request – Perfect Public School App.